Regarding Item 6 of 2.5.2018 TOF Agenda: “Appointment to Council, a. Questions / Comments b. Council Vote by Ballot”
Why is this Vote being conducted via Ballot? The Council Persons voting on this Appointment were elected by their Constituents. Constituents should be aware of each Council Person’s Voting Record on each issue, for reasons of Accountability and Transparency.
“Simplified Handbook of Parliamentary Procedure”:
https://www.uaex.edu/publications/PDF/MP350.pdf
Page 18 offers the following:
“Elections
Being nominated to office does not within itself put a person in office. Nominees must be elected. To be elected to office involves member voting. The usual methods of voting following the closing of nominations are as follows.
1. Voice Vote: Election may be by voice vote unless a ballot vote is required. (The motion to instruct the secretary to cast the ballot is not good procedure.)
a. Nominees are voted on in the order in which they are nominated.
b. Tellers may be appointed to assist with the count of votes and report to presiding officer.
c. The presiding officer officially announces the result and declares the election.
2. Ballot Vote: a. When a ballot vote on nominees is required or expedient, it is important to make the necessary preparation for ballots, ballot boxes, time allotment and space as needed.
b. Tellers to count the ballots should be carefully selected and instructed on correct procedure. Common sense must govern the validity of ballots if no rules exist. Three is the usual number of tellers, but size of organization may
determine number.
c. Tellers report the result of the election at the designated time and give copies of the report to the presiding officer and the secretary.”